Work Exchange Program (WEP)
The HCC’s success stems from the work of willing and dedicated individuals who contribute to this program. The assistance of the work exchange participants make it possible to have the various engaging exhibits, events, and speakers of the conference.
The HCC Work Exchange Program allows participants to meet, interact with, and learn from conservation veterans, emerging leaders, resource managers, field staff, and others in the conservation community. The research, knowledge, and experiences they share provide an invaluable opportunity to anyone interested in starting or furthering a career in conservation.
Sign-up for the Work Exchange Program Here!
Program Benefits:
- Access to conference sessions (outside of work schedule)
- Conference t-shirt
- Beverage, lunch coupons (one day worth)
Program Requirements:
Applicants must agree to:
- Commit to and complete a minimum of 8 service hours at the HCC; if scheduled hours are not completed with no prior notice provided to WEP leadership, the WEP participant will be billed for the full conference price.
- Attend a mandatory orientation on Monday, July 8th from 10:00am to 1:00pm
- Sign-in and out of shifts at the WEP Check-In Desk (this is the participant’s responsibility in order to receive credit)
Program Timeline:
May 21 Work Exchange Program Application available
June 5 Work exchange schedule available for volunteers to sign-up (first-come, first-serve basis)
June 12 Schedule sign-up ends
TBD Preparatory work day (not mandatory for all)
July 8 Orientation. MANDATORY, 10:00am – 1:00pm at the Hawaiʻi Convention Center
July 9-11 Hawaiʻi Conservation Conference
Work Exchange Assignments:
Registration and Check-In Team
Registration Desk: Help sign-in registered participants. Hand out name badges and conference material.
WEP Check-In: Assist Work Exchange Program leads to check-in and check-out participants. Provide and collect materials to and from WEP participants as needed.
Opening Protocol Assistant: Assist with interactive opening protocol by holding signs representing groups based on island or continent of origin.
Welcome Team
VIP Reception: Come ready to host the party! WEP participants will serve as staff to help with the VIP Reception. Please dress in Aloha wear.
Welcome Greeter: Greet and direct conference attendees on the morning of the first day of conference. Must be familiar with the venue, conference schedule, and details about Opening Protocol.
Pau Hana Reception: Provide support as needed at the Pau Hana Reception.
Session Supervision Team
Room Monitor: Helps each session run smoothly by working with the moderator in keeping time.
Door Monitor: Sit or stand next to the door of your assigned room. Check name badges, count attendees, monitor door noise, etc. Door monitors also fill out the session report.
Room Runner: Provide support for the Room and Door Monitors in your assigned room. Be ready to notify appropriately of issues that emerge in your room.
Information Technology Team
E-Poster Exhibit Monitor: Monitor E-poster exhibit area. Must be familiar with PC troubleshooting.
Help Station: Assist conference participants with navigation of mobile conference application. Must be familiar with venue and schedule. Friendly customer service will be expected.
Conservation Connections/Conservation Career Compass Booth: Monitor the materials and activities of the Connections and Compass booths in the concourse. Must be familiar with Conservation Connections and Conservation Career Compass websites, as well as with photography and filming. Must be comfortable engaging in conversations with Conference attendees.
Logistics
Staff Runners: Will provide assistance to HCA staff/conference coordinators as needed.
T-shirt Sales: Assist retail sales by organizing merchandise, helping customers find sizes, and any other support needed by staff.
Breakdown: Assist HCA Staff with breakdown of conference materials
For any questions, please contact the Work Exchange Program Coordinator at hccwep@gmail.com
