Presenter Information

Congratulations on being selected as a presenter at the 2021 Hawaiʻi Conservation Conference: Kūlia i ka huliau — Striving for change! Our conference platform is BigMarker (https://www.bigmarker.com/s/HIconcon2021/home), a web-based application that will be hosting all the conference content and presentations. 


Presenter Training for BigMarker Platform Video

Click Here for the BigMarker Presenter Guidelines Document!

Click Here for the BigMarker Moderator Guidelines Document!

BigMarker Practice Rooms

We will have three practice rooms available for you to test out the platform. One will have a breakout room function enabled for forums/workshops who are utilizing breakout rooms and the other rooms will be used as a general presenter room. The rooms will be open on July 16th, July 19-23, and July 26th from 8am-5pm for all presenters and moderators to use. Your official session room will be open three hours before your session begins if you would like to spend more time practicing in the room during the conference.

If there is another group using the room, please exit the room and try a different one, or try to access the room again later.  

Please note, due to limited staff capacity HCA/F staff will only be present in the room on Friday, July 16th from 10-11am and on Tuesday, July 20th from 1-2pm. If you have questions about the functions of the platform, please refer to the presenter guidelines documents first before emailing conference@hawaiiconservation.org your questions.

Moderator Guidelines

Thanks for volunteering to help serve as a moderator for the 2021 Hawaiʻi Conservation Conference!

Your main job as moderator would be to:

  • Reach out to the presenter in your session (we will email all the general session presenters/moderators so you have each others email addresses) and request copies of their presentation if they havenʻt pre-recorded their presentation
    • In the event that a presenters internet crashes, moderators can advance the slides for the presenter and serve as a digital backup for their slides, and the presenters can call in.
  • Introduce the speakers (title and name, presenters will introduce themselves in more depth if interested)
  • Keep the session going on-time
  • Moderate the Q&A and any discussions that may come up
  • Review the BigMarker Onboarding Session recorded and embedded as a Vimeo Video at the top of the page to familiarize yourself with the platform and functions and complete your system check using https://www.bigmarker.com/system_check

You will receive your moderator/admin link for the session you are moderating from BigMarker this week, which you will use to access your session during the conference.

Poster Presenter Guidelines

Next Steps/Timeline for Poster Presenters:  

All Authors Must:  

  • Register for the Conference by June 4th, 2021 (Early bird deadline)
  • Email us a pdf version of your poster presentation by July 2nd, 2021  
  • Review your poster presentation on our website when it is uploaded
  • Be available to answer Q&A’s from conference attendees during the poster reception on Thursday, July 29th from 11:00-12:00pm 

Please take note of the following guidelines while preparing your posters: 

  • Each poster will be provided with space on our website and networking time for live Q&A with conference attendees. You must send us a pdf of your poster that must not be more than 500 mbs file size. 
    • Examples of Poster Gallery on Website: https://www.hawaiiconservation.org/conference/2021-poster-gallery/ Your poster should be labeled with your abstract ID number and your first and last name. Posters will be read on a screen, hence, the text and graphics used should be able to be read from at least this distance. 
    • We suggest that written materials displayed on the panels should be no less than 24 point bold lettering. Keep in mind that capital and lower-case lettering is easier to read than all caps.
  • Posters must be submitted by July 2nd, 2021 in order for it to be properly uploaded into our page 
  • Please note the following dates and times: 
    • Poster Upload Deadline: Friday, July 2nd, 2021 by 5PM   
    • Poster Reception Time: Thursday, July 29th from 11:00-12:00pm
      • Note: all poster presenters must be present in the networking platform at their designated table during the formal Poster Session on Thursday, July 29th from 11:00-12:00 PM. More information about the REMO Networking platform coming soon!

 

Next Steps/Timeline for Individual Oral/Symposium/Speed Talk/Forum/Workshop/Training Presenters:  

All Authors Must:  

  • Review the draft schedule to ensure your presentation title and presenter name is displayed correctly by May 19th
    • Please email us if you are scheduled to be in two sessions at the same time and we will move your session to a different time block
    • Final Abstract Revisions were due by April 28th. After the May 19th deadline we will not be able to change your title or presenter list on our online schedule and in the conference abstract book
  • Register for the Conference by June 4th (Early bird deadline for the conference) 
  • Attend or Review the Presenter Onboarding Video Instructions (Information on Q&A, Polls, Handouts, etc. with both HCA and BigMarker Staff Available) on July 7th from 9-10am 
    • This onboarding session will be recorded for those who are unable to attend
  • Either Pre-record your talk or attend a 60 minute presenter onboarding session on July 7th from 9-10am 
    • Note: All Speed Talk Presentation Must Be Pre-Recorded to Ensure Proper Timing of your Presentation
    • All Pre-Recorded Presentations must be emailed to conference@hawaiiconservation.org by July 2nd, 2021 to ensure it is properly uploaded to the BigMarker Conference Platform.
  • Instructions for both listed below 

 

If You Are Not Pre-Recording Your Session And Are Presenting Live: 

  • You must attend a Presenter Onboarding Session with BigMarker Conference Support Staff or watch the recording of the onboarding session.
  • For an optimal presenter experience on the platform, make sure you are using an updated version of Chrome or Firefox (Safari, Edge, and Internet Explorer do not perform as well, if you need to use these browsers, please make sure you are using the most updated version)
  • Monitor your email and you will receive an email from BigMarker with your presenter link to your scheduled session
  • On the day of you presentation you can either:
    • Upload your slides as a pdf into the BigMarker session link you were emailed. You can upload you slides three hours before your presentation is scheduled to begin.
    • Screen share your presentation. This requires a strong reliable internet connection (Minimum: download speeds: 20mbps/upload speeds: 5mbps)
      • If you are presenting live you must test your network speed and successfully pass at: https://www.bigmarker.com/system_check
    • Three hours prior to your session going live, your presenter link will be active and you can start populating your polls, videos, handouts etc.

How to Pre-Record Your Presentation

  • Record your presentation using a system you are familiar with and have access to (Zoom, GoToMeeting, Webex etc.) for your allocated time and email them to conference@hawaiiconservation.org by Friday, July 2nd, 2021 so we have time to test out your recording and upload it to our conference platform
  • Video files must be sent to us as a mp4 format and less then 4gb of space

Click Here for the 2021 Presenter Guidelines!

If you have questions or concerns about your accepted presentation, please contact the Conservation Conference Planning Team at conference@hawaiiconservation.org

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