Abstract Mentoring Program
The Hawaiʻi Conservation Conference (Conference) Abstract Mentoring Program is an opportunity for students and emerging professionals (Mentees) submitting abstracts to the Conference to receive extra support in honing their abstract writing skills. Abstract Mentors, consisting of our community of conservation mentors, established professionals and leaders, will review the Mentee’s abstract and provide constructive feedback utilizing the Conference Abstract Evaluation Criteria, prior to the official deadline to submit an abstract for Conference on the Oxford Abstract Submission Portal. This is an opportunity for the Alliance to expand its mentorship programming and for the conservation community to show continued support for Hawai’i’s next generation of conservation leaders.
Conservation Mentors, Established Professionals and Leaders – Sign Up to be an Abstract Mentor!!
Fill out the 2023 Abstract Mentor Sign Up Form by Friday Feb 10th, 2023. Mentors will be matched with an Abstract Mentee within the second week of February on a first come first serve basis. You must submit your abstract evaluation on the mentoring worksheet to your assigned Mentee by Tuesday Feb 21st, 2023.
Students & Emerging Professionals Get Matched with an Abstract Mentor!!
Fill out the Abstract Mentee Section of one of the Abstract Mentoring Worksheets below and email it to capacity@hawaiiconservation.org by Thursday Feb. 9th, 2023. You will be matched with an Abstract Mentor who will send you an evaluation of your abstract by Tuesday Feb. 21st, 2023. In your email be sure to include your name, affiliation, whether you are a student or emerging professional, AND your worksheet!
Please be sure to read the Program Expectations & Timeline below before participating!
Click button above to download worksheet (Word document)
Click button above to download worksheet (Word document)
Check out this document produced by the Hawaiʻi Conservation Alliance for additional support, tips and best strategies for crafting a strong abstract.
Expectations
1. This program is available, on a first come first serve basis, to Students and Emerging Professionals who will be submitting an abstract for Conference under one of the following presentation types: Individual Oral, Part of a Symposium Oral, Speed Talk, or Poster.
2. Abstract Mentors and Mentees will not be matched up according to field of expertise or interest. All abstracts should be a self-contained description of the research/project to be presented that can be understood across different disciplines. It will also stimulate networking opportunities across the conservation community. In the 2023 Abstract Mentor Sign Up Form, please indicate if you would like to mentor multiple Mentees.
3. Interested Mentees will sign up for this program by submitting their abstract on an Abstract Mentoring Worksheet (see buttons above) to the Alliance Next Gen Coordinator, capacity@hawaiiconservation.org.
4. On the same Abstract Mentoring Worksheet, Abstract Mentors are expected to provide their abstract grade and reasoning addressing the Conference Abstract Evaluation Criteria, as well as providing focus, constructive feedback and comments for the Mentee. For example: “Please be clear about your results” or “please make a stronger connection between your work and native biodiversity and/or biocultural conservation in Hawaiʻi.” Abstract Mentors are NOT to provide direct text edits to the Mentee’s abstract.
5. Mentee’s are promised one (1) review from an Abstract Mentor. Communication or reviews beyond that is solely at the discretion of the Abstract Mentor and Mentee. The Abstract Mentor may offer a second review, but it is the responsibility of the Mentor and Mentee to establish clear deadlines to avoid missing the official deadline to submit finalized abstracts on Oxford Abstract Submission Portal.
2023 Timeline
| Mon. Jan. 30th – Thurs. Feb. 9th | Abstract Mentees will submit the Abstract Mentoring Worksheet with their abstract to the Next Gen Coordinator to be matched up with an Abstract Mentor |
| Mon. Feb. 6th – Fri. Feb. 10th | Abstract Mentor will receive a “Match Up” email introducing Mentee and their abstract on an Abstract Mentoring Worksheet.* |
| Mon. Feb. 6th – Tues. Feb. 21st | Abstract Mentor to review and evaluate Mentee’s abstract on the Abstract Mentoring Worksheet. |
| Tues. Feb. 21st | Deadline for Abstract Mentor to email their evaluation and feedback on the Abstract Mentoring Worksheet to the Mentee.* |
| Tues. Feb. 21st – Fri. Feb. 24th | Mentee to revise their abstract to submit a finalized version through the Oxford Abstract Submission Portal. |
| Fri. Feb. 25th | Deadline for all abstract authors to submit their finalized abstracts on the Oxford Abstract Submission Portal. |
| Optional: | |
| Wed. Feb. 16th – Fri. Feb. 25th | Abstract Mentor can offer Mentee a second abstract review after the Mentee incorporates initial feedback. **See Expectation #5.** |
*Please keep Alliance Next Gen Coordinator, capacity@hawaiiconservation.org, ccʻed on communications to ensure that correspondence and expectations of the program are being met.